Document 04 / Fulfilment

Returns & Non-Consumption Policy

What qualifies for replacement or refund, why unsealed analytical material is never restocked, and the non-consumption condition attached to every release.

Effective 01 August 2026

  1. 01

    Why This Policy Is Strict

    Once analytical material leaves our controlled environment, its storage history can no longer be verified. Reintroducing returned vials into inventory would break lot traceability and undermine the integrity of every Certificate of Analysis we issue. For that reason, opened or unsealed material is never restocked or resold.

  2. 02

    Non-Consumption Condition of Sale

    Every order is released on the express condition that the material will be used only for laboratory research and never administered to humans or animals. A claim, request, or complaint premised on personal administration cannot be serviced and will be closed.

    Accounts that indicate intent to consume, resell for consumption, or repackage material for consumer use are permanently closed, and pending orders are cancelled and refunded less shipping.

  3. 03

    Eligible Returns

    • Fulfilment error — wrong compound, wrong mass, or wrong quantity relative to your order confirmation.
    • Transit damage — cracked vial, breached stopper, or compromised tamper seal on arrival.
    • Confirmed thermal excursion — as defined in the Shipping & Cold-Chain Policy.
    • Specification non-conformance — material that fails to meet the purity or identity stated on its Certificate of Analysis.
  4. 04

    Non-Returnable Items

    Opened, punctured, reconstituted, or unsealed vials; material stored outside the stated conditions after delivery; orders where the buyer changed their research plan; custom or made-to-order syntheses; and shipments reported more than 14 days after delivery are not eligible for return or refund.

  5. 05

    How to Open a Claim

    Contact quality assurance within 14 days of delivery — within 48 hours for cold-chain or damage claims — with the following:

    • Order number and lot identifier from the vial label or batch card.
    • Photographs of the outer carton, packout, coolant, and affected vials as received.
    • A short description of the discrepancy or observed non-conformance.

    Approved claims receive a return authorization number. Unauthorized returns are refused at receiving.

  6. 06

    Resolution

    Verified claims are resolved by replacement from a current lot at no cost, including return and reshipment freight, or by refund to the original payment method where a replacement lot is unavailable. Refunds are issued within 5 to 7 business days of approval. Digital-asset payments are refunded in the same asset at the prevailing rate on the refund date.

  7. 07

    Order Changes & Cancellation

    Orders may be modified or cancelled without charge until the lot is released and a label is generated. After dispatch, the shipment must be received and processed as a claim. Subscriptions may be paused or cancelled at any time before the next fulfilment date from the researcher dashboard.

Research Use Only

All materials supplied by Prism Biosciences LLC are intended strictly for laboratory research use. They are not drugs, foods, cosmetics, or medical devices, and may not be used for human or veterinary consumption, clinical diagnosis, or therapeutic application.

Questions regarding this document: compliance@prismbio.co